Last Updated: Wednesday, 30-Aug-2023 18:17:41 EDT

Attention!

Beginning in the of the Spring of 2018 there have been many changes in the way registration and club management are done.

These pages are not an attempt to replace SOO documentation but to clarify, and as an aid to clubs beginning to navigate the Portal. The last page, 'Changes' gives a bit of a timeline and summary of changes in the last few years.

NOTE that any link which includes this graphic: , goes outside of this website, usually to SOO documentation.

Please note there are a lot of ways you can get confused by this portal, if you are experiencing problems please contact our Community Data Admin: oakville.data.admin@specialolympicsontario.ca , for assistence.

Terminology

There are some changes in terminology:

Registration with Special Olympics

Initial Registration with Special Olympics Ontario (SOO), which result in a new Contact ID (SOO number) being assigned. This only happens once.

Registration with the Portal

A member who is already registered with SOO, but not the portal will need to go through a separate registration. To do this you will enter your First Name, Last Name, date of birth, and email address as it is stored in the database.

Register with the portal

Enrollment

Enrollment refers to joining a club as an athlete or as a volunteer. Note that all new enrollments are then subject to approval before being finallized.

Registration with SOO and with the portal are both triggered the when the first enrollment is submitted.

Participant

This is what the portal calls an Athlete.

Sessions

Sessions run from September 1 to August 31 of the following year, regardless of what part of the year their season is run in. For each new season members must enroll in that season's session. At the end of a session all enrollments expire.

For more information please see Sessions.

Media release

Will be reviewed each year