SOC Portal

Last Updated: Friday, 01-Sep-2023 17:41:23 EDT

Sessions

Basic Information

Sessions run from September 1 to August 31 of the following year, regardless of what part of the year their season is run in. This is enforced by SOO.

When a session expires, so do all enrollments in that season. Changing the end date on the session does not stop this from happening. All members must re-enroll each year.

A new session is created by the Head Coach or Manager by going to 'Club Profile' from the Head Coach/Team Manager Options then selecting the 'Club Sessions' TAB.

When a session is first created the "Available for Portal Registration?" field is set to Yes or No; which results in the internal flag "Open for Online Registration" being set to this value, later changes by the club do not reset this field, this must be done by SOO (Farkhanda).

Please note that SOO will still have to approve the session before anyone can be enrolled in it.

The following are links to SOO documentation.

Once a session is created and made available to the Portal, members may submit their enrollments, or athletes may have enrollments submitted for them.

Recommendations

  1. It is advised that the club create their new session and add the Head Coach and Manager shortly before the end of the previous session. If this was not done your community data admin is able to help with this by creating the new session and accepting the enrollments of the Head Coach and Manager.
  2. When you create your new session set "Available for Portal Registration?" to 'Yes' so the Head Coach and Manager can submit enrollment requests for new session.
  3. Summer programs, and clubs not ready to accept new enrollments may then ask SOO to reset the internal flag to 'No'; to be reset to 'Yes' when ready for enrollment submissions.
  4. Once a club has reached the point where no new enrollments will be accepted, or added to a waitlist, request that SOO reset the internal flag to 'No'.