Last Updated: Friday, 01-Sep-2023 17:35:13 EDT

Enrollment in a club or community

It is important that clubs keep their enrollments up to date. Unregistered athletes or volunteers may void insurance if there is an accident. An athlete must be registered to take part in any qualifying tournament, and volunteers must be registered to receive credit for their Years of Service.

Ideally a member will submit their own enrollment through the portal

In most cases athletes will choose the role 'SOO Athlete'. There are several common roles a member may volunteer for; hopefully they have already been in touch with the club. See Portal Roles for a list of roles available at the club level.

The Head Coach or Team Manager may submit enrollments for the members using 'Add Volunteer Enrollment' or 'Add Program Enrollment'. This will not update the waivers or media release.

Enrollment Approval

As noted above, new enrollments must be approved before they become final. There are currently four levels of approval:

Chapter ( Provincial )

If this is the first enrollment after an athlete or volunteer registers with SOO the enrollment will need provincial approval in order to prevent duplicate records for one person. In the case of new volunteers there are additional requirements to be fulfilled.

Regional

May be required if an athlete is joining a club outside of their home community.

Community

If the enrollment is for somebody who has never been associated with a club approval must be done by the community Data Admin.

Club

A club's Head Coach or Manager can approve enrollments for former members.

Important Note: At this time your data admin has no way of knowing if an enrollment SHOULD be approved at the club level. For enrollments that a club cannot approve your data admin needs to hear from the club that the enrollment SHOULD be approved.