Coaches Corner

Last Updated: Monday, 27-Feb-2023 13:43:11 EST

Accounting

Our current Community Treasurer can always be reached at treasurer@oakvillespecialolympics.org

Financial Accounts are also addressed in our Community Guidelines Article 6.

Resources available from the SOO Oakville Community Treasurer

Our Community Treasurer has developed standard forms to fill out when submitting a cheque request or for making a deposit. All forms are provided here as excel spreadsheets which may be filled out on your computer or as pdf files which you can print out and complete by hand.

Cheque Requests

Our treasurer requests that cheque requests be submitted by the 15'th of the month whenever possible.

Our Community Treasurer has developed two standard forms to fill out when submitting a cheque request. It is very important that when you submit this form you include all relevant receipts. This is the only way we can assure that your club receives its refund of any HST paid.

Cheque Request Form for General Account

For requesting a cheque written on the general account. (pdf), (xlsx)

Cheque Request Form for Trust Account

For requesting a cheque written on the trust account. Note that there are restrictions on what money in the trust account may be spent on. (pdf), (xlsx)

For a description of the rules for the use of the trust account funds please read Eligible uses of proceeds: Amateur Sports Organizaions (pdf)

Deposits

Depost Forms

There are also two standard depost form available for submitting cheques to our treasurer.

  1. If a charity receipt is not required you may use the Simplified Deposit Form, (pdf), (xlsx).
  2. If charity receipts are required you must use the Standard Depost Form, (pdf), (xlsx)

Guidelines for Deposit

Our current Community Treasurer can always be reached at treasurer@oakvillespecialolympics.org

Guidelines for turning money in to be deposited

All money to be deposited to a club's account must be turned into the treasurer on the SOO Oakville community council, to be deposited. Cheques or Money Orders only, cash will not be accepted.

Cheques

This is important. In order to ensure all cheques be deposited to Oakville's account they must be made out to SOO Oakville Then in the description or memo space add Club name.

Our community council treasurer then makes up the deposit slips, endorses the cheques and sends them to Special Olympics Ontario (SOO) to be deposited.

Cash

Please note that if cash is being collected that the person doing the collecting will then need to convert to a money order or write a cheque as specified above for the amount in order to turn it in. Cash will not be accepted.

Budgets

Fiscal Year

The fiscal year for SOO - Oakville coincides with the fiscal year for SOO, which runs from July 1 until June 30. For this reason budgets for the coming year MUST be submitted to the Treasurer by May 31 so they can be voted on at the June meeting.

Standard Club Budget Form

Our treasurer also has a standard blank form for the club budget. We have this form available for download in two formats: