Athlete Registration
Athlete registration for a season in a club involves the filling out of, or updating of forms, and the collection of cheques.
Registering an New athlete
If the athlete is already registered in Special Olympics Ontario( SOO ), and is now joining your club it is only necessary for the Head Coach or Team Manager to "Add Program Enrollment". The enrollment will need to be approved under "Approve Enrollments". To do this you will need the first and last names, and the birth date, which willl have to match exactly what is in the database.
In some cases it may need to be approved by SOO before it can be approved at the community or club level.
If an athlete has never been registered with SOO please see Join Us! for more information.
Atlanto-Axial Form
If the athlete has Down Syndrome the Atlanto-Axial Form will also have to be filled out and can be uploaded in the above registration.
Athlete Information, Medical History, and Model Release Form ( pdf )
Athlete profile: Must be up to date for all athletes. New athletes must have forms filled out, returning athletes will have these forms checked. A new one may be required if the form is getting old, or has too many changes. The last page of this form is the model release form added by the Oakville Community.
Any changes in contact information should be updated via the portal as soon as posible. This may be done by the club Head Coach or Manager.
Rules and Expectations (optional)
You may find it useful to have a 'Rules and Expectations' document to be read by parent/caregiver with athlete and signed by both. Not all clubs do this. There are now two documents in the SOO Information Portal which may printed out and distributed.
Session Fee
This is to be paid by cheque to 'SOO Oakville' with your club name in the description or memo space. Cheques are turned in to our Community Treasurer ( treasurer@oakvillespecialolympics.org ) in Oakville, cash will not be accepted. The Treasurer in turn sends them in to SOO, who will deposit them to our account. This sometimes takes a while but we have no control over that.