Using the SOC Portal

Last Updated: Tuesday, 10-Sep-2024 11:16:12 EDT

Be aware that there have been changes to the Portal the week of September 2, 2024.

Special Olympics Membership Portal

Registering new members, enrolling members in clubs, and maintaining members information is now done through the Special Olympics Membership Portal . When you go onto the portal home page there are several options available. If you are not yet familiar with the portal the following information should be useful.

Terminology

Registration
There are two separate meanings for Registration. You must register with the portal in order to use it. You must be registered with Special Olympics Ontario in order to participate or volunteer.
Registration with Special Olympics Ontario
You must be registered with Special Olympics Ontario (SOO) to participate or volunteer with any of our programs. Registration with SOO only occurs once.
If you are registering as a volunteer there are additional requirents in order to complete your registration
  • You must provide two personal references
  • references must be followed up on and marked completed
  • If you are over 18 you must provide a Vulnerable Sector Police check carried out in the area in which you live
  • You must complete the online Safe Sport course
Consult with your club for more information.
Registration with the Portal
The first time you go onto the portal you must create a new portal account. This requires that you enter the following information exactly as provided when you registered with SOO ( if already registered with SOO ):
  • Your first name
  • Your last name
  • Your date of birth
  • Your email address
If you change your email address there is a form you can submit to have your portal email address changed.
Enrollment
To participate in a program you must submit an enrollment for the current or upcoming club session; and that enrollment must be accepted by that club.
Note that each season a new enrollment must be Submitted.

Volunteering Role

When you select a club to volunteer with you will get a pop up from which to select the Catagory and Role from drop down lists. Following is a summary of the usual roles. Submitting an enrollment for any of the other role requires discussion with the club.

Category: Coach
Head Coach
Assitant Coach
Category: Sport
Team Manager
Category: Program
Junior Coaching Volunteer
Occasional Volunteer
Program Volunteer

If you do not know what role to select, enter text in 'Notes' field and click on 'Apply', You should of course then contact the club

Who submits an enrollment?

Self Enrollment
Any member may submit their own enrollment once they have created a portal account.
Athlete's Family Member
A parent or family member of an athlete may become a family admin in order to manage the enrollments and profile for an athlete.
You become a Family Admin by filling out the Family Admin Coordinator Form . Once that form is processed you will receive an email with more information.
PLEASE NOTE: This only has to be done once, as it is registered with the province, not the club. You do not need to submit an enrollment with the club. The role will show up on the list of roles you are shown when you log into the portal.
Group Home Administrator
For an athlete living in a group home it may be possible for a member of the staff to be a Group Home Administrator for that Athlete. This will allow them to manage enrollments and profiles, but not to sign off on waivers.
To become a Group Home Admin please fill out the Group Home Registration Form . Once that form is processed you will receive an email with more information.

Media Release

When you first register with SOO you will be asked for a media release. If you select 'I do not allow' be aware:

You will be asked to confirm you choice on a yearly basis.

Links to SOO Documentation