Coaches Corner

Accounting

Our current Community Treasurer can always be reached at treasurer@oakvillespecialolympics.org

Resources available from the SOO Oakville Community Treasurer

Standard Cheque Request Form

Our Community Treasurer has developed standard forms to fill out when submitting a cheque request. It is very important that when you submit this form you include all relevant receipts. This is the only way we can assure that your club receives its refund of any HST paid. Cheque request forms are available both as Spreadsheets (xlsx) which you may be able to fill out on your computer then print out to submit; and as PDF's which you can print and complete. There are two forms available:

Cheque Request Form for General Account

For requesting a cheque written on the general account. (pdf), (xlsx)

Cheque Request Form for Trust Account

For requesting a cheque written on the trust account. Note that there are restrictions on what money in the trust account may be spent on. (pdf), (xlsx)

For a description of the rules for the use of the trust account funds please read Eligible uses of proceeds: Amateur Sports Organizaions (pdf)

Standard Depost Forms

There is also a standard depost form available for submitting cheques to our treasurer.

  1. DepositForm.pdf which you can print out and complete.
  2. DepositForm.xlsx which you may be able to fill out on your computer then print out to submit.

Guidelines for Deposit

Our current Community Treasurer can always be reached at treasurer@oakvillespecialolympics.org

Guidelines for turning money in to be deposited

All money to be deposited to a club's account must be turned into the treasurer on the SOO Oakville community council, to be deposited. Cheques or Money Orders only, cash will not be accepted.

Cheques

This is important. In order to ensure all cheques be deposited to Oakville's account they must be made out to SOO Oakville Then in the description or memo space add Club name.

Our community council treasurer then makes up the deposit slips, endorses the cheques and sends them to Special Olympics Ontario (SOO) to be deposited.

Cash

Please note that if cash is being collected that the person doing the collecting will then need to convert to a money order or write a cheque as specified above for the amount in order to turn it in. Cash will not be accepted.

Standard Club Budget Form

Our treasurer also has a standard blank form for the club budget. We have this form available for download in two formats: